Streamlining Construction Materials Testing: LANCORE’s Success with eFieldData and QuickBooks Integration
August 28, 2024
Executive Summary
LANCORE faced significant inefficiencies and frustrations with its legacy system. It took the staff forever to send reports and invoices to clients. The company transitioned from the cumbersome and outdated system to eFieldData, a modern and integrated cloud-based automated workflow software for construction materials testing. eFieldData has empowered LANCORE’s staff to enter field data accurately via the mobile app, generate client reports promptly, and significantly improve client communication.
Business Challenge
LANCORE's outdated system was inefficient and frustrating. Remote data entry was painfully slow, with extended wait times often indicated by the hourglass symbol, reducing productivity. Technicians had to enter field data manually on paper forms, which resulted in frequent errors and data loss, and logging into the system to get data was time-consuming and unpredictable.
LANCORE relied on QuickBooks for invoicing. However, it took them almost a week to complete their invoicing as their system was not integrated with QuickBooks. Additionally, reports emailed to clients often failed to be delivered, causing delays and frustration. Overall, the system was inefficient and not user-friendly.
These challenges were not only frustrating but also affected productivity and client satisfaction.
Solution
A cloud-based automated workflow software integrated with QuickBooks for Construction Materials Testing.
To address these issues, LANCORE decided to move forward with eFieldData, a comprehensive cloudbased automated workflow software solution for construction materials testing and inspection services after a 2-week trial period.
eFieldData introduced several key features and improvements to LANCORE’s daily operations. The staff are now able to perform tasks directly from their mobile phones, enhancing remote access and data entry efficiency by eliminating previous delays.
The seamless integration with QuickBooks drastically reduced the time required for invoicing, allowing what once took a week to be completed within 6-8 hours. According to Mr. Dustin E. Allen, Owner/Operator/COO of LANCORE, it took them only a couple of hours to set up the QuickBooks integration, and they were able to send out invoices immediately. This streamlined their billing process and brought efficiency to their financial operations and cash flow management.
Digital forms in the field replaced the need for handwritten date entries, ensuring all data is captured accurately and immediately accessible. Field technicians also have instant access to lab proctors, enhancing real-time decision-making and reporting.
Although there was an initial learning curve, the intuitive design of eFieldData made it easy for the staff to navigate and use once they became familiar with it. More importantly, LANCORE could count on the reliability of eFieldData: reports are sent out consistently without fail, eliminating the previous issue of undelivered emails and improving client satisfaction. Additionally, setting up new clients and projects, as well as filtering and searching for information, has become significantly faster and more efficient, further contributing to the overall operational efficiency of the company.
Results
Leveraging Advanced Technology with Intuitive Mobile App for Reliable Report Delivery and Invoicing.
The transition to eFieldData brought numerous benefits for LANCORE, transforming its operations, and significantly improving efficiency. One of the most valuable improvements has been the substantial time savings in both data entry and invoicing, allowing the staff to focus on more value-added tasks rather than being bogged down by administrative burdens. The elimination of paper forms and manual data entry errors has improved accuracy, ensuring that data is dependable and up to date.
Client satisfaction has been another critical benefit. Clients have been happy with the accurate and timely report delivery. Client and project information can be entered faster, and field technicians can access necessary data immediately via the mobile app, making better use of their time and skills, which translates into more efficient and effective service delivery.
Furthermore, the ease of use and efficiency of the new system have improved staff morale and productivity significantly. The intuitive interface and reliable performance of eFieldData have made it easier for staff to perform their daily tasks, reducing frustration and increasing overall job satisfaction.
By leveraging eFieldData’s modern technology and seamless integration with QuickBooks, LANCORE has not only enhanced its operational efficiency but also improved its service delivery and client satisfaction. The transition to eFieldData stands as a testament to the impact of adopting advanced and efficient workflow solutions in the construction materials testing field.
About LANCORE
LANCORE with offices in Douglas and Nahunta, GA is a high-quality, client-oriented, full-service civil engineering, construction management, and special inspection firm. It specializes in providing creative, reliable, and economical solutions for its clients. Its efforts allow providing highly responsive and competitive services to state and local government agencies, commercial and industrial investors, residential developers, and educational entities.
About eFieldData
eFieldData, a subscription-based Software-as-a-Solution (SaaS) platform, developed by Vconnex Services, Inc is designed for geotechnical firms to automate the workflow process for construction materials testing and field inspections.
efieldDATA stands out as a unique solution for engineers seeking to automate project workflow and manage lab reports, field reports, timesheets, billing and analyze productivity via dashboards.