Customized Forms and Instantaneous Threshold Inspection Reports from the Field!
March 17, 2021
Executive Summary
GSE Engineering & Consulting, Inc needed to streamline its process to get “test results” reports out to clients in a timely manner. They wanted an end-to-end solution – from scheduling to field data collection & lab management to reporting to time sheet management & invoicing. They found their match in eFieldData, an on-the-go automated workflow solution for civil engineering.
Business Challenge
Slow turnaround time for reports to clients.
GSE was using a field data collection software that had limitations on the number of reports, no interface to lab reports and cumbersome way of generating invoices. It was crucial to get “test results” reports out to clients in a timely manner.
GSE’s existing process took 1 to 2 weeks to generate reports for clients. (scheduling to field work to analysis & review to report generation). They were using outlook calendar for scheduling, and reports were generated manually.
Solution
A complete system to streamline the workflow, and automate the report generation process.
GSE Engineering got to know about eFieldData during a GMEC Conference. They were impressed with eFieldData’s comprehensive automated workflow solution and repository of available ASTM forms. The intuitive, user-friendly mobile app to manage field data signed the deal. The following features exceeded GSE’s expectations.
- Mobile app (IOS/Android) to collect field data with options to add site images.
- Instantaneous notifications on work order assignments and field work completion reports - field technicians are able to get out to job sites without repeat calls to the office to get project details.
- Custom forms tailored to GSE’s requirements. Ability to create exception summary reports instantaneously for Threshold Inspections.
- Report distribution to clients automatically (after engineers review and approve with digital signatures).
- Portal access provided to clients, enabling them to download their reports anytime they want including past versions of the reports.
Results
eFieldData empowered GSE Engineering to send timely reports daily to multiple clients based on their respective projects. GSE managed to reduce turnaround for clients’ reports from 1 to 2 weeks to 1 to 2 days.
In 2020, while some companies struggled to equip their staff to working remotely, GSE Engineering transitioned to “remote work” and shifts for field staff effortlessly without any compromise to their service level to their clients. Among others, they attributed their smooth transition to working remotely without any bumps to eFieldData.
About GSE Engineering & Consulting, Inc
GSE Engineering & Consulting, Inc located in Gainesville, Florida is an Alachua County and State of Florida certified Small Business Enterprise. Established in 2007, GSE specializes in Geotechnical, Structural, and Environmental Engineering; as well as Construction Materials Testing and Inspection Services. Known for exceeding expectations, timely consulting and innovative engineering, GSE works with clients all over the State of Florida, and occasionally other locations.
About eFieldData
eFieldData, is a powerful cloud-based automated workflow solution from Vconnex Services, Inc increases productivity and profits for civil engineering companies. Its intuitive, easy to use interface facilitates quick on-boarding, and empowers your team to get the job done in real-time with on-the-go field data collection, lab management, and industry standard reporting. A big picture dashboard, allows you to keep track of who is doing what job when and where. The eFieldData Mobile App for field staff runs on both iOS and Android. Learn more about eFieldData.